How to persuade my management or owner to watch a Quotelo demo?Answer here!
independent boutique hotel
Does your independent boutique hotel
cater to a
“Are you still booking group corporate/leisure events over the phone or via email?
Are you typing out your function sheets manually?
What if you could automate all of this?”
An independent hotel doesn’t always have the same resources as a chain hotel, and often it’s the receptionists or assistant managers who handle Seminar / Group / Event quotes.
These are the same individuals who manually enter daily and weekly function sheets on the keyboard… And update schedules…
These tasks don’t provide any added value when done manually by a human. So, let the Quotelo solution handle them for you!
Our algorithms automatically create and modify schedules, function sheets, and MICE and GROUP quotes based on customer requests:
- without any VAT errors,
- without calculation mistakes,
- without mixing up dates or groups,
- without errors in tourist taxes, etc.
When you receive Group / Event / Seminar quote requests via email or phone, they often lack completeness and structured organization. This typically leads to multiple back-and-forth exchanges to fully understand the client’s needs, usually involving phone calls and emails for final details.
The time spent in this process ranges from 5 minutes to 3 hours, depending on the complexity of the request, resulting in an average cost of €49 for the hotel, all charges included, just to ensure optimal qualification.
Now, imagine if you only received fully elaborated, well-structured, complete, and executable requests that perfectly match your hotel’s capabilities, all without any additional costs!
With Quotelo, we precisely qualify 98% of these requests, thanks to prospects who already have a better understanding of your hotel through our immersive booking engine. This allows you to focus your time on specific and complex requests. The result? You save €49 for every quote request.
Think about how many requests you receive each week. Now, calculate the potential savings over a whole year. The numbers speak for themselves!
Do you find yourself following up with clients to obtain their signatures? Perhaps not for all of them.
However, it’s likely that you need to follow up with those who have signed but haven’t yet made their deposit payment. How many times do you have to do this? Furthermore, how often do you encounter modifications after a contract has been signed?
How frequently are you required to manually adjust schedules or update pro-forma deposit invoices?
With Quotelo, these concerns are a thing of the past. Our platform automates client follow-ups, manages modification requests, updates schedules, and alerts you only when human intervention is necessary.
Of course, you still maintain control to adjust your room arrangements if needed, although this becomes a rare necessity 😉.
Every week, the MICE / GROUP team, the sales department, or the front desk must prepare concise function sheets. Additionally, every day requires the creation of detailed function sheets for various departments impacted by the groups (kitchen, dining service, housekeeping, meeting rooms, etc.).
This weekly workload typically ranges from 1 to 4 hours per day, with an average of 2 hours.
- Quotelo eliminates these repetitive, unrewarding tasks that provide little added value when done manually by individuals:
- Quotelo generates a highly detailed pre-stay / pre-event questionnaire, either 2 or 7 days before the event (configurable).
- Quotelo collects client responses.
- Quotelo then creates the function sheets, allowing you to manage last-minute changes while retaining control.
in Under 2 Minutes
With just one click, you can duplicate an entire day with a variety of services and packages! The only elements that might need adjustment are the quantities.
This automation saves you valuable time, especially for study days or residential seminars that involve numerous catering services (drinks, meals, packages) along with seminar rooms.
“Imagine a scenario where VAT rates are automatically and accurately applied, without a single calculation or comma error. With Quotelo, this reality is within reach, as you’ll have hardly anything left to input, or perhaps even nothing at all if your PMS is integrated with Quotelo!
Our client testimony
group or seminar quote get lost at the bottom of your inbox again 👍
Quotelo ensures automatic reminders are sent to your clients for their contract signings, deposit payments, and final invoice settlements. However, that’s not all: as a user of the Quotelo MICE and GROUP application, you will also receive your own reminders as a receptionist. This ensures that you never forget any quotes or group, event, or seminar requests. This way, every client receives a timely response.
Say goodbye to stress! You’ll be notified in real-time, and the Quotelo dashboard will keep track of all pending actions (quote submissions, invoice creation, client follow-ups, etc.) until they are all completed.
Prior to the introduction of Quotelo, creating a quote could occupy your time anywhere from 5 minutes to 2 hours, depending on its complexity.
Additionally, one had to consider the time needed to understand the client’s specific requirements, a process that took its own time, especially during phone exchanges.
With Quotelo, this phase of needs discovery is now carried out in a detailed manner, and the entire quote is even pre-written for you. You just need to confirm or reject the quote, without the risk of additional errors!
With Quotelo taking care of writing your quotes for Seminars, Groups, and Events on your behalf, you now have extra time for yourself. This allows you to send out quotes with peace of mind and enhanced responsiveness.
Using Quotelo frees up your time, and receptionists who use this application express greater satisfaction. They can dedicate more time to taking care of clients over the phone and in person, as all the less appealing tasks are handled automatically.
MICE and GROUP digitalization
for quotes / planning / function sheet
Like many other hoteliers,
say Hello to automated and immersives quotes.
- No commitment
- Operational test starting tomorrow
- 15 minutes of personalized training